A. Definitions

1. Studio Faculty: Studio Faculty are faculty members who teach individual lessons to applied music majors in the College Music Division. Also included in this category are faculty members who teach chamber music to groups of students in the College Music Division.
2. Classroom Faculty: Classroom faculty members are faculty members who teach groups of students within a classroom and/or lecture setting in the College Division. Included in this category are vocal coaches, class piano teachers and all faculty members in the Dance and Drama Divisions.
3. School Calendar: Calendar dates published three years in advance by the Registrar constitute faculty members’ periods of service to Juilliard. Studio faculty are contracted to give thirty hours of lessons to each assigned student per year, attend auditions and jury examination week. Classroom teachers meet their classes fourteen weeks each semester and administer examinations during the fifteenth week. Grades are due to the Registrar on date given each semester by the Registrar. No performance activities may be scheduled for students which conflict with the class examination week at the end of each semester. Please see Appendix D for the current school calendar. 

B. Faculty Contracts

The implementation of the multi-year contract process began with the 1995-96 academic year. In the spring of 1995, the President, Dean, Division Directors and appropriate Departmental Chairs reviewed all faculty members to determine eligibility for multi-year contracts. In an effort to respond to many situations that relate to this new contractual arrangement, in the spring of 1995, during the initial issuance of multi-year contracts at Juilliard, determinations as to the duration of individual contracts were made independent of the following criteria that will be applicable to subsequent academic years.

Faculty contracts will be issued for periods of one, two or three years, depending on seniority and review by the President and Dean in consultation with appropriate Departmental Chairs and Division Directors. In the case of classroom faculty, only those assigned to an average of eight hours or more of classroom instruction per semester will be eligible for multi-year contracts, regardless of seniority. Seniority is established as follows:

• One-Year: One-year contracts may be issued to faculty members during the first three years of employment at Juilliard. Faculty members will be evaluated on a regular basis by the President and Dean in consultation with Departmental Chairs and Division Directors. Contracts will be renewed during the spring semester of each year. Notification of non-renewal of a one-year contract will take place no later than April 1.
• Two-Year: Faculty members are eligible to receive contracts of two years in duration after completion of three years of employment at Juilliard. Two-year contracts may be issued to faculty members for years three through four and four through five; five through six and six through seven; and seven through eight and eight through nine. Faculty members will be evaluated during the fall semester of the last year of the term of the contract by the President, Dean, Departmental Chairs and Division Directors to determine eligibility for future contracts. Upon satisfactory evaluation during the last year of the third two-year contract, faculty members may become eligible for a three-year contract.
• Three-Year: Three-year contracts may be issued to faculty members with nine or more years of employment at Juilliard. Faculty members will be evaluated by the President and Dean in consultation with Departmental Chairs and Division Directors during the last academic year of the term of the contract to determine eligibility for renewal.

Notification of non-renewal for two- and three-year contracts will take place no later than November 1 of the last year of the contract year. This date for notification may be extended if, in the opinion of the President, Dean, Department Chairs or Division Directors, the faculty member is not then performing his/her teaching responsibilities up to acceptable standards.

After review by the President, a three-year contract may also be issued to faculty members who are judged to have attained distinction in their area of expertise and who warrant such status based upon past professional accomplishments.

Due to the nature of revenue sources and support of the Music Advancement Program, the Pre-College Division and Evening Division Programs, it is not possible to issue contracts longer than one year in duration to faculty members in these programs.

1. Evaluation

As determined by the President, Dean, Division Directors and the Faculty Chairperson, the evaluation process varies from department to department but may include evaluations pertaining to class visits by Department Chairs and Division Directors, written student evaluations, class/studio size, participation in departmental meetings, availability to students for advising and counseling and any other criteria necessary to determine the teaching effectiveness of the faculty member.

2. Salary

Faculty salaries are reviewed by the President, Dean and appropriate Division Directors on an annual basis. Since 1978 the vast majority of members of the Juilliard faculty have received a salary increase on an annual basis. Although an increase cannot be guaranteed each year, the intent of salary review is, at least, to maintain the studio faculty member at the same hourly rate as the prior year. In the case of classroom faculty, the annual compensation figure of the prior year may be maintained assuming that the number of teaching hours remains unchanged from that of the previous year.

Music students are assigned to major studio faculty in the College Division in a manner that results in a potential variation in the size of the studio faculty’s weekly teaching load. As a result, the following formula will be applied to studio faculty in the College Music Division who have taught eight or more hours per week in the College Division during the prior two years, when the number of students in the faculty member’s studio involuntarily decreases by 25% or more from one academic year to the next: an average of the faculty member’s studio size for the current year plus the two prior years of employment shall be used to determine the number of studio hours used for the calculation of the faculty member’s compensation for the current academic year. This salary adjustment formula can happen only one time during each contract period and may be used when considering an involuntary 25% decrease that occurs between two contract periods. Employment hours in other Divisions of the School (i.e. Pre-College, M.A.P. or Evening) will not be included in calculating this formula.

EXAMPLE: A studio music faculty member is assigned six hours of teaching in the 2004-2005 academic year. The teacher has taught ten hours and 14 hours respectively on a weekly basis during the prior two academic years. The faculty member realized an involuntary decrease of 25% or more between the academic years 2003-2004 and 2004-2005. The formula is therefore activated in the following manner:

6 hours + 10 hours + 14 hours = 30 hours

30 hours ¸ 3 = 10 hours paid compensation during the 2004-2005 academic year

3. Benefits (For a more detailed description of Employee Benefits, see Section IV below)

If a faculty member was eligible for medical and dental insurance benefits in the previous contract year and his or her teaching hours involuntarily fall below the minimum number required to retain these benefits, the faculty member may continue his or her existing medical and dental insurance coverage at the same employee contribution rates in effect for benefit eligible faculty as follows:

Faculty members who have been employed at Juilliard for one to ten years are eligible for one year of institutionally supported continuation coverage.

Faculty members who have been employed by Juilliard for ten to 24 years are eligible for two years of institutionally supported continuation coverage if his or her hours are fewer than ten but not fewer than five. If his or her hours are fewer than five but not zero, he or she will be eligible for one year of institutionally supported continuation coverage.

Faculty members who have been employed by Juilliard for 25 years or more are eligible for three years of institutionally supported continuation coverage if his or her hours are fewer than ten but not fewer than five. If his or her hours are fewer than five but not zero, he or she will be eligible for two years of institutionally supported continuation coverage.

Notwithstanding any provisions herein to the contrary, if the faculty member’s teaching hours drop to zero, s/he will be eligible for coverage under COBRA (See Page 16 for a fuller explanation of COBRA).

C. Payment Procedures for All Divisions

A contract in duplicate will be mailed to each faculty member. New faculty members will also receive the following forms, which should be completed and returned with the signed contract:

• W-4 Form
• Information Sheet
• I-9 Form

Please note that NO PAYCHECK WILL BE ISSUED UNTIL A SIGNED CONTRACT, COMPLETED I-9 FORM AND CURRENT W-4 FORM HAVE BEEN RECEIVED.

Faculty members are paid on the last working day of the month for the nine-month period September through May. Faculty members with fixed salaries can also choose to be paid over twelve months. Such requests should be directed to the Payroll Coordinator in Room 225.

Salary amounts for studio teachers who are contracted on an hourly basis will be computed after September registration. The number of students multiplied by the teacher’s hourly rate multiplied by the number of academic weeks (usually 30) will determine annual salary. The total will be divided by the nine months of the school year; the same amount will be paid each month. Compensation for Chamber Music hours will be computed on the basis of 26 academic weeks and will be paid over the eight-month period October through May. Adjustments in the number of students or chamber music hours will be reflected accordingly in paychecks throughout the year.

Faculty members can choose to have paychecks mailed, to have them held in the Payroll Office or to have them deposited directly into a bank account. Please indicate a choice on the information sheet included with the contract. If an employee chooses Direct Deposit, s/he should come to the Payroll Office and fill out the appropriate application.

Questions concerning paychecks should be directed to the Payroll Coordinator.

D. Faculty Absence Caused by Illness

Faculty members, both studio and classroom, are contracted to teach during each week of the School semester. Each student is entitled to 30 lessons each School year. The regularity of lessons is essential for students’ development.

Any interruption of class or studio teaching due to faculty illness should be discussed in advance or as soon as possible with the Dean.

Faculty members who become ill after the start of a semester and provide medical documentation to verify their inability to teach, will be paid in full for that semester. Further information regarding sick pay should be directed to the Director of Human Resources.

E. Leaves of Absence

An official letter of request should be sent to the Dean not later than January 15 of the school year preceding the requested leave. Normally, such leave will be for no more than one year, during which time neither compensation nor health or dental insurance plans will be paid by Juilliard. The faculty member can choose to continue these benefit plans if s/he pays the full cost. Further information may be obtained from the Director of Human Resources.

F. Participation in Entrance Auditions and Juries

All faculty members are expected to participate in students’ entrance auditions and juries. Since the dates for auditions and juries are published three years in advance, it is the responsibility of faculty members to arrange their own performance schedules so that their availability for auditions and juries is protected.

G. Required Student Recitals

Studio teachers are expected to attend their students’ required recitals as a significant component of their instruction and relationship with students.

H. Reduction of Studio Size/Decrease in Class Size

The number of students registered in a studio at the end of the second week of a semester will determine the payroll amount for that semester. A student’s withdrawal from a studio after the first week of classes will not reduce the teacher’s compensation for that semester.

If enrollment in a class, undergraduate or graduate, at the end of the Add-Drop period is fewer than five for a semester, the class will be cancelled. The class teacher will be compensated in full for a one-semester class, and for the first semester, but not the second semester of a full year class.