A. Studio Teachers (teachers of individual music lessons)

Studio assignments are made by the Associate Registrar. Please notify him of any changes in studio needs. At registration new students will be given information regarding contacting their studio teacher to arrange a lesson schedule. Unless other arrangements are made, the teacher’s home phone number will be given to all assigned students. Changes in studio teacher assignments are handled by the Office of the Dean. (For more information see Appendix B.)

B. Registration and Advisement Process

The Associate Dean/Registrar and Vice President for Academic Affairs meet with Music students three times per year: in April, students returning for the following year will preregister for Fall classes; in August, new students will register for Fall classes; in November and December all students will register for Spring classes. Dance and Drama students are registered in their respective offices during the periods designated above. An Add-Drop period takes place during the first two weeks of each semester at which time students may make adjustments to their schedules. No classes may be added after that period has ended.

C. Class Rosters

Preliminary class rosters are available on the first day of each semester and may be picked up at the Office of the Registrar. Final class rosters will be sent to faculty mailboxes after the Add/Drop period has ended. Dance and Drama Division rosters will be sent to the respective offices. Please check these rosters for accuracy and report any discrepancies to the Registrar.

D. Attendance

Students are expected to attend all classes and lessons. A student who misses more than three consecutive classes without an official excuse should be reported to the Office of the Dean. Students should not miss lessons without prior arrangement with the teacher. See Also Section XVI, Appendix C, for the complete Student Professional Leave Request Policy on Page 48.

E. Withdrawals

Students are allowed to withdraw from non-required classes through the tenth week of each semester. The student is responsible for obtaining the withdrawal form from the Office of the Registrar, having the form signed by the teacher of the class and filing it with the office before the posted deadline.

F. Scholastic Standing Committee

This committee is chaired by the Associate Dean/Registrar and includes the Dean, the Vice President for Academic Affairs, the Vice President for Student and Legal Affairs, the Associate Dean, the Assistant Dean, the Director of Student Affairs, and the Director of International Advisement. When appropriate, the Directors of the Vocal Arts, Dance and Drama Divisions and the Director of Orchestral Activities are included. The Administrative Consultant may also be asked to attend strategic meetings. The committee meets regularly throughout the school year, reviews the academic progress of students, and places students on Concern, Warning or Probation as needed. (For a more detailed description of these standings, please refer to the Catalog or Student Handbook.) Faculty members should notify the Registrar of any concerns regarding student progress. Requests for information regarding students who are on Probation, Warning or Concern status will be sent out to faculty mid-way through the semester from the Office of the Registrar. In addition, special student requests regarding program of study or academic issues are brought to this committee.

G. Grading

Grade rosters for classes and performance ensembles are sent to faculty approximately two weeks before the close of each semester with information regarding grading policies. Studio teachers receive an individual grade card for each student. It is essential that faculty carefully evaluate student progress and grade appropriately.

STUDIO GRADES Any grade lower than “B-” in performance-related studies places a student on Probation. Studio grades should realistically reflect professional potential and be consistent with a department’s standard as represented by the annual jury grade.

CLASSROOM GRADES In order for a student to maintain good academic standing, minimum standards of achievement for classroom work have been established according to the student’s enrollment status. Minimum grade expectations are as follows:

Undergraduates “C-“

Master’s students “C”

Doctoral students “B-“

All faculty members are encouraged to verify with their Division Heads and the Registrar the specific requirements of their students’ curriculum.

1. Incompletes: Students who receive a grade of “I” (incomplete) or “X” (missed exam), must complete the work before the close of the following semester. If the work is not completed within this time period (instructors may set earlier deadlines) the grade will become a failure and the course must be repeated in order for the student to receive credit. Once the work has been completed, a Change of Grade card should be filed as soon as possible. Note: Doctoral students are subject to other regulations established by the Doctoral Governance Committee.

2. Change of Grade: Change of Grade forms are available in the Office of the Registrar. Grade changes other than for incompletes should be made only if an error has been made in reporting the original grade.

H. Music Juries

Music Jury Week is scheduled the week prior to the final week of the spring semester (usually the first week in May). Jury requirements for each department are available in the Office of the Registrar. Studio teachers are expected to attend all juries. Attendance at juries is part of the contractual agreement. Students receive a copy of faculty comments and a single grade which is an average of the individual jury grades. Students do not have access to the grade given by an individual faculty member, except for those students who invoke their Buckley Amendment rights. “B-“ is the lowest passing grade students may receive in jury examinations. A lower grade automatically places a student on probation.

I. Class Examination Period

No conflicts of any kind may be scheduled during the class examination week at the end of each semester.