Administrative employees are paid bi-weekly, on Thursday, and are paid through Friday of that week. If Thursday is not a workday, paychecks are available on the preceding workday. Paychecks may be picked up in the Payroll Office.
A direct deposit payroll plan is also available. After filling out a form in the Payroll Office, the check will be deposited into a personal bank account. With few exceptions, the money will be in the account on Thursday morning.
B. Emergency Loans and Advances
In emergency situations, small payroll advances for short durations will be considered. These advances are for unique and non-recurring situations only and in no case will more than one be allowed per 12-month period. The request should be put in writing and given to the department head who will then refer it to the appropriate Senior Staff member for consideration. If approved, it will be forwarded to the Payroll Office for payment.
C. Compensatory Time/Over Time
Full-time non-exempt staff members at Juilliard are paid for 40 hours per week, but actually work 35 hours since they are given a one-hour lunch break each day. Most non-exempt staff are not required to work overtime on a regular basis. However, there are times when non-exempt staff might be asked to work longer than their usual workday. In such cases the employee will receive compensatory time or overtime pay, as appropriate.
For hours worked in excess of the employee’s regular workweek, but fewer than 40, the employee will receive compensatory time. Compensatory time may be used immediately or saved and used at a time mutually agreeable to the employee and the supervisor; however, accrued comp time should not exceed 40 hours. Please note that comp time must be used and that no reimbursement for unused comp time will be made if employment terminates.
In cases where an employee is asked to work more than eight hours in one day, every effort should be made to adjust the employee’s hours on another day(s) during the same workweek so that s/he is not working more than 40 hours. If the employee is asked to work more than forty hours in any workweek, overtime is paid at 1 ½ times the employee’s regular wage after 40 hours, rounded to the nearest quarter of an hour . For purposes of overtime calculation, vacation, sick leave, personal days, bereavement days, jury duty and summer Fridays are not countedtoward the 40 hours in that week. Scheduled School holidays, which include Independence Day; Labor Day; Thanksgiving; Winter Break; and Memorial Day are included in the calculation. All overtime must be specifically requested and approved in advance by the department head.
All non-exempt employees should record their overtime and comp time hours on an Overtime/Comp Time Record Report and have it signed by the department head. The department head should then submit it to Human Resources for processing.
